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Reimbursements

  1. Go to https://finance.uwo.ca.
  2. Use your UWO username and password to sign in.
  3. Once signed in, you will select the square that says Expense Reimbursement and then Expense Reports
  4. Near the top there will be a button that says Create Expense Report and then there will be various lines with stars that are required (Business Purpose, Description, Default Location)
  5. You will then select Add Expense Lines from the dropdown beside Report Action.
  6. Use the magnifying glass to select an Expense Type, provide a brief description, exact amount and the business that was used.
    1. Please click on and provide a receipt in the Attach Line Receipt by clicking Add Attachment
  7. In the Update Line Speedcode/Account, under Speedcode is where you will put the relevant speedcode. If you have more than one expense to report please click on the Add button on the left side of the screen and repeat steps 6 & 7 for all lines that need to be added
  8. Once all of this has been completed, please click Review and Submit on the top right. (You may be asked once more to click Submit)

Please note that if you are recovering costs from an event you attended, you need to include at the minimum:

  • The link to the website, a certificate of completion is preferred.
  • Also, if your receipts are in foreign currency (anything other than CAD) you need to provide proof of conversion rate or use the default rate provided by the system.