Communication Standard

General

• Use Vector Slack for private and group communication.
• Ad-hoc meetings (i.e., outside of the regular ones) with Agustinus should be booked a slot at least 1 day in advance:
  • https://zcal.co/akristiadi/60-min-meeting

Expectation

• Reply email and chat within one working day.
• Example:
  • Agustinus check and replies emails at the end of working days.
  • I encourage everybody to not constantly checking. (Read Cal Newport's Deep Work.)

Meetings

Weekly Meetings

• Always be prepared before weekly meeting.
• Create one or two slides:
  • What have you done: including what you learned, coursework, etc.
  • Research progress: the current state of the project.
  • Plan for next week: include everything, not just research project, but also what do you want to learn/read, etc.

tip

• Can it be easily Googled or doesn't require a back-and-forth chat with an LLM? Don't message
• Can it be answered in < 2 mins? Slack DM
• Is it a group-wide announcement/poll/etc? Slack
• Requires more reading, signature, etc? Email
• Requires back and forth or whiteboard? Meeting

Ad-Hoc/External Meetings

• Also important to be prepared.
• Read the key papers of someone you're meeting with.
• Prepare questions.